SAP SuccessFactors Onboarding & Recruiting Interview Questions

1.What is SuccessFactors onboarding?

It is used to provide enhanced onboarding experience to the new and manage new hires from the start.

2. What are the key features of SuccessFactors Onboarding?

• Hiring coordinator can initiate onboarding for hire recruited through SuccessFactors recruitment.
• Hiring process involves kickoff onboarding process in SuccessFactors for all hires and complete new hire steps.
• Onboarding involves follow up with hire to make sure that he has completed new hire steps and has taken advantage of the new hire portal.
• Onboarding can be integrated with recruitment and Employee central to manage new hire activities.

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3. Which of the following users is default named users that are provided with an Onboarding instance?

There are 3 correct answers to this question.

A. Hiring Manager

B. HR Admin

C. HR Manager

D. User

E. Recruiter

Ans: A, C, & E

4. How do you set an advanced condition for a PDF form in SuccessFactors Onboarding?

A. Choose Forms under Reference Files. Select the form and choose Filter

B. Choose Forms under Reference Files. Select the form group and choose Conditions

C. Choose PFD Forms under Settings. Select the form and choose Conditions.

D. Choose Forms under Reference Files. Select the form and choose Conditions.

Ans: D

5. How do you enable Onboarding-Employee Central integration?

There are 2 correct answers to this question.

A. Enable all SF_Notifications in Super Admin

B. Enable the PaperWorkDone notification in SuccessFactors HCM Admin tools

C. Select the ONB-EC integration checkbox in provisioning

D. Enable the integration feature in Job requisition Data Model

Ans: C, & D

6. How do you set up single sign-on?

There are 2 correct answers to this question.

A. Enable the Onboarding application in Provisioning under company settings Enable service logins in Super Admin

B. Index the instance in the Partner Portal Single Sign-on is activated automatically

C. Add service logins in provisioning under Assertion Consumer Service Settings Update SAML key values in Super Admin under Account Options

D. Add feature –permission XML code in the Job Requisition Data Model (JRDM) Enable the Onboarding application in Provisioning under company settings

Ans: a, & c

7. What field is required when creating a new single panel in SuccessFactors Onboarding?

A. Start Index

B. Description

C. Number of Panels

D. Name

Ans: D

8. What permission is required for a user to access SuccessFactors Onboarding?

A. Recruiting

B. Manage Onboarding permission

C. Initiate Onboarding

D. Onboarding Integration Setup

Ans: B

9. What Regular Expression Validator templates are available in panel designer?

There are 3 correct answers to this question.

A. Email

B. Time

C. US Phone

D. Custom

E. Date

Ans: A, C, & D

10. Where can you upload a custom form in SuccessFactors Onboarding?

A. Reference Files-Forms

B. Settings-PDF Forms

C. Settings-Forms

D. Reference Files-Container Forms

Ans: B

11. Which feature is a prerequisite to enable SAP SuccessFactors Onboarding?

A. Enable Media Service Features

B. Role-Based Permissions

C. Enable External ATS-ONB-EC Integrations

D. Goal Import

Ans: B

12. What are the standard process steps provided by SAP SuccessFactors Onboarding?

There are 3 correct answers to this question.

A. Post Hire Verification Step

B. Orientation Step

C. New Employee Step

D. Remote Hire Step

D. New Hire Activity Step

Ans: A, B, C

13. What activities can be selected to configure the new hire activity planning process?

A. Postcard

B. Send a Welcome Message

C. Assign a buddy

D. Furnish Equipment

E. Goal Setting

Answer: B, C, D

14. What are the standard integrations tags in SuccessFactors Onboarding?

A. JobReq

B. StandardExport

C. Base New Employee Data

D. RX

E. EC

Answer: B, D, E

15. Your customer has the following corporate structure levels
-Company Name
-Division
-Department
-Location

What is the recommended method to create value for these corporate structure levels in onboarding?

A. Import the CSV file to SuperAdminàCorporate Structure

B. Import the CSV file to Reference filesàCorporate Structure

C. Synchronize all corporate structure levels with SuccessFactors HCM

D. Synchronize the division, Department and Location corporate levels with SuccessFactors HCM

Answer: B

16. How do you remove a standard panel from a process?

A. Select the panel and click delete

B. Right click the panel and click delete

C. Select the Panel and click Disable

D. Select the Panel, click advanced and a condition

Answer: C

17. How do you set up single sign-on?

A. Enable the Onboarding application in Provisioning under company settings
Enable service logins in Super Admin

B. Index the instance in the Partner Portal Single Sign-on is activated automatically

C. Add service logins in provisioning under Assertion Consumer Service Settings
Update SAML key values in Super Admin under Account Options

D. Add feature –permission XML code in the Job Requisition Data Model (JRDM)
Enable the Onboarding application in Provisioning under company settings.

Answer: A, C

18. Your customer has Recruiting to Onboarding integration enabled. After initiating Onboarding, you see that the new hire Last Name was not mapped in the Post Hire Verification (PHV) step. What should you check to resolve this issue?

A. Confirm that the LastName field type is “String” in the data dictionary

B. Confirm that the LastName field type is “User” in the data dictionary

C. Confirm that the LastName field exists in the data dictionary/Integration/RX tag

D. Confirm that the LastName field that exists in the data dictionary/Integration/EC-Candidate created tag

Answer: A, C

19. How does SAP SuccessFactors support talent acquisition?

• It ensures that you get the right candidate with the right skills at the correct time.
• Helps evaluation of the hiring process.
• Helps following up new hire onboarding and allows access resources in employee social network.
• Helps to increase return on the recruiting spend and demonstrate how your recruiting strategy is driving business results.

21. What is Success Factors – Recruitment Management?

This is a new internal/external applicant tracking program which will be used to develop new requisitions and to view all applicant information, as well as rate their interview results. The recruitment staff will work with the system from application to hire. It will allow the recruitment staff to follow the candidate through all steps of the recruitment process and they will be able to see what has been done and when each step is completed.

22. What are some of the features I will have access to?

You will be able to initiate requisitions online, view candidates, invite other managers to participate in the interview process, and rate the candidates.

23. Who will use SuccessFactors?

All hiring managers, directors, and administrators will use Success Factors for initiating requisitions, reviewing and rating candidates. All current employees and external candidates may access the career site to view job opportunities, apply for jobs and set up job alerts.

24. Will this system increase the time required to approve requisitions?

It is not anticipated that this online requisition system will increase the time required to approve requisitions. Your specific organization will inform you as to whether you will continue to follow the same approval process or whether there will be changes to it.

25. How to know when there are new, qualified applicants for my position(s)?

When you log into the recruitment section of Success Factors, you will be able to see if any candidates for your requisitions are, in the “Forwarded to Manager” status. These are the candidate applications you should review and determine who you would like to select to interview for the position.

26. Will it increase the time it takes to process applicants? Or scheduling of interviews?

The new system will not increase the time it takes to process applicants. Applicants will continue to be scheduled for interviews in the manner in which they are currently being scheduled. How much of the applicant data will come over from the Position Manager?

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27. Which functions are controlled by feature permissions?

There are 2 correct answers to this question.

A. Ability to manage recruiting group

B. Offer letter creation

C. Job requisition creation

D. Starting interview process

Ans: B & D

28. For which of the Recruiting modules can you create custom help text?

There are 3 correct answers to this question.

A. Interview Central

B. Requisition

C. Application (Candidate view and Recruiter view)

B. Offer detail

E. Offer approval

Ans: B, C, & D

29. What best practices does SAP recommend when setting up reportable custom fields?

There are 2 correct answers to this question.

A. Make sure that reportable custom fields in the JRDM template can be edited by the J role.

B. Make sure to configure all custom fields as filter fields or mfields.

C. Make sure to use standard fields whenever possible.

D. Make sure that reportable custom fields are consistent across all templates.

Ans: C & D

30. A Recruiting user wants to post a job.  At a minimum, how many Posting Profiles must be assigned to this user?

A. 0

B. 1

C. 2

Ans: B

31. How do you configure search fields so that internal candidates can create job alerts?

There are 2 correct answers to this question.

A. Configure both custom and standard fields in the JRDM template.

B. Configure filter fields in the JRDM template and then configure these fields in Provisioning.

C. Configure filter fields in the JRDM template and then configure these fields in Admin Center.

D.Configure the overrides to show for internal candidates in the JRDM template.

Ans: B, & C

32. What are the fields in the listing section within the JRDM template used for?

There are 2 correct answers to this question.

A. To define the approvers on the Offer Approval Template associated with the job requisition.

B. To define fields that can be used as tokens within job headers and footers.

C. To define the fields that is available in the approval section of the job requisition form.

D. To define the fields that can be used as tokens within the job description.

 Ans: B, & D

33. Which of the following mappings between a Candidate Profile (CPT) and an Application (CDM) will work?

A. The candidate’s preferred language with field ID “prefLang” in the CPT is mapped to “language” in the CDM.

B. The candidate’s last name field ID “lastName” in the CPT is mapped to “lastName” in the CDM.

C. The candidate’s additional attachments with field ID “addattach” in the CPT is mapped to “addattach” in the CDM.

D. The candidate’s work history with background element ID “history” in the CPT is mapped to “history” in the CDM.

Ans: B, & C

34. How can e-mail notification templates be created to satisfy a customer’s requirements?

There are 2 correct answers to this question.

A. Upload new e-mail templates in Provisioning.

B. Adjust the available standard templates in the Admin Center.

C. Create new e-mail templates in the Admin Center.

D. Copy an existing e-mail template in Provisioning.

Ans: B, & C

35. What are the best practices to edit the Candidate Profile Template (CPT)?

There are 2 correct answers to this question.

A. Edit the CPT template with an XML editor.

B. Edit the CPT in Provisioning -> Edit Candidate Privacy options.

C. Edit the CPT in the Admin Center – > Manage Recruiting settings.

D. Edit the Candidate Profile Template after saving a copy of the old Candidate Profile Template.

Ans: A, & D

36. Which elements are required to set up offer letters?

There are 2 correct answers to this question.

A. Tokens used in the offer letters

B. Approval route map

C. Field permissions

D. The language of the offer letters

Ans: A, & D