Why Business Requirement Document is important in Successful implementation?

This article briefly tells you about the importance of a Business Requirement Document (BRD) in successful implementations.

Before we understand why it is important, let us see an introduction to the Business Requirement Document in Business Analysis.

A BRD details the project business solutions including the customer need and expectation documentation. It is the widely accepted logically structured document for listing the project requirements which defines the deliverables to gain more value to the project. This assists with Project Management and will be implemented throughout the life cycle of the project. It has both functional and non-functional requirements which lead to the creation or updating of the product.

The System Requirement Specification (SRS) or System Requirement Document (SRD) and Functional Specification Document (FSD) are the two important variants of BRD. It is the mode of the communication in completion of the project.

The main objectives of the Business Requirement Document are:

1. It should be simple and all the stakeholders must agree to BRD.
2. It should contain more technical requirements compared to business requirements.
3. It describes “What to achieve rather than how to achieve” as the main goal of BRD.
4. It defines the business needs in a clear and concise way.
5. It should have a logical input so that the output of one phase can be used as input to the next phase of the project.

In Business Analysis, describing the end solutions to the business requirement and satisfying the customer needs is the purpose of a Business Requirement Document. It refers to the details of the existing business states and the future planned tasks by the business owners. Before kick-off, the project, stakeholders involving in the development of the project must agree on all common points of the project as they can be used as the base of the project development.

The stakeholders involved in the development of the Business Requirement Document are Business Owner Representative, Development Team Representative, Subject Matter Expert, Maintenance team representative.

According to the Responsible, Accountable, Consulted, and Informed (RACI) matrix at the document designing, each of the stakeholders is assigned to the specific roles and should share their views.

The Business Requirement Document includes the following key sections namely:

1. Project background
2. Business Goals and Objectives
3. Stakeholders
4. Requirement scope
5. Functional Requirements
6. Data Requirements
7. Non-functional Requirements
8. Interface Requirements
9. Business Glossary/Definitions
10. Dependencies of existing systems and Assumptions

Importance of BRD in a Project

Interim deliverables are produced on various activities as each project proceeds through the Project Life Cycle (PLC). These deliverables will contribute to the building of the final project deliverable known as the project’s end product which is the single defining element for which the project was undertaken.

A complete and accurate description specifying, what the final project deliverable will look like when completed and accepted is crucial to a project’s success. The project team members will perform a systematic investigative approach to extract, capture and record those capabilities in order to develop the description completely. This is mainly written and maintained by stakeholders to solve a problem or achieve an objective. The formally approved Business Requirement Document becomes the basis for the Project’s design and development efforts.

Conclusion

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